- To promote safe and fun running for everyone, from juniors to vets, male and female, regardless of ability.
- To charge a nominal entry fee for League club runners to attract as many runners as possible.
- To hold scoring events in accordance with an annual programme of events which will create an even spread of events throughout the year. Clubs should liaise to ensure events and not held within 7 days of another League event.
- To stage events over distances of between 5km and 10km with spot prizes as opposed to prizes for excellence.
- To promote inclusive running across the county.
- To operate a scoring system which encourages all member club runners, irrespective of age or ability
- To stage separate events for juniors, wherever possible, over distances acceptable to UKA rules – no more than 1 mile. It is the responsibility of each club (and not the League) to formulate their own child protection policy as recommended by the UKA. Clubs who do not have an active junior section do not have to hold a junior event.
Membership of the League
- Admission of teams to the League will be by simple majority vote of the teams already in the League at the Annual General Meeting.
- It is a condition of membership of the League that each club should be prepared to hold one scoring event per year, if required. New clubs to the League may initially be required to stage a non-scoring event, as decided at the AGM. Clubs may also hold additional non-scoring events.
- Any non-scoring such event must not be advertised as a “WSFRL event” unless it complies with the conditions for League events (other than scoring).
- From time to time it may be necessary to review the status of member clubs, depending on their attendance at events, the promotion of events, etc. This will usually be done at the AGM.
- An annual subscription approved at the AGM will be payable for the calendar year. Failure to pay the subscription by 31st March may lead to cessation of membership
- Clubs should ensure they send a representative to meetings
Conditions for League Events
The following conditions for League events shall apply
- Senior events shall be between 5km and 10km, junior events to be no more than 1 mile
- Entry fees for League events shall be as determined at the Half year meeting.
- Entry details shall be forwarded to League Club contacts prior to the event and emailed to the website manager (preferably at least 3 weeks before and with a post code for the event HQ). Entry forms shall stipulate the age of juniors to be under 16 years.
- For each scoring event, results must be scored by the organising club in accordance with the scoring system and a copy sent to each League club contact, the League co-ordinators within 2 days. Scores for the year will be collated and distributed by the League’s statistician.
- Clubs are to inform event organisers of any name changes within 24 hours.
- Queries concerning event scoring must be notified to the event organiser and League Statistician (Phil McErlain) within 1 weeks of receipt of results.
- Clubs should not be using these events to generate income; a donation should be made to charity with profits created An excerpt from the original meeting in 1982 when the League was originally formed states;
“A scoring system reflecting participation, as well as winning, the award of spot prizes and the key principle that events should be cheap to enter (£1 per runner), with the net proceeds ideally being donated to charity, were all agreed.”
- Individual clubs will be responsible for organising their events but the following facilities should be provided.
- Entries on the day
- Car parking
- First aid
- Drinks (at the finish and on the course if distance/temperature dictates)
- Adequate marshalling
- Timely distribution of results
League co-ordinators, Chairperson, Secretary, Treasurer, Website coordinator and Statistitian
- To disseminate information amongst club members and ensure all clubs have a channel through which to raise matters affecting League clubs or the League itself.
- To ensure all member clubs act in the interest of the League and not to the detriment of other clubs (eg clubs should not hold or help promote events which clash with League fixtures).
- To collect the annual subscriptions and to organise the prompt banking of all receipts and prompt payment of bills, etc
- To perform secretarial duties including the calling of an Annual General Meeting and the recording and circulation of minutes of such meetings to all club members.
League organisation has now been split into separate duties covering all of the above and given the titles of League Treasurer, League Chairman, League Secretary and Website coordinator.
Procedures at Annual General Meetings
Notice shall be given to all member clubs at least 21 days in advance of the meeting. Items to be discussed and approved at the meeting will include :
- Review of the year
- Membership of the League, including election of new clubs
- The following year’s fixture list
- Club contacts – names, email addresses and telephone numbers
- Treasurer’s report
- Entry fees for the following year
- Subscription rates for the following year
- To confirm scoring system for the following year
- Elecion of League co-ordinators, Chairman, Secretary, Statistician, Treasurer and Website co-ordinator
- Confirmation of cheque signatories
- Any other business
- To present the trophies and banners for all the different categories
Items to be voted on are carried by a simple majority.
Extra ordinary decisions
By agreement between the Treasurer, Chairman and Secretary, any urgent decisions, or changes to the constitution of the League can be proposed by email to the Club Representatives giving 14 days in which the Club Representatives can make an electronic vote.
Extra ordinary decisions to be passed by simple majority.
A bank account shall be established with three cheque signatories from different League clubs. All cheques shall require signature by two members. Cheque signatories shall be appointed at the AGM.
- Clubs use the Smart Rrs program which automatically scores all league runners in percentage bands – 10 points for the top 10%, (9 points for the next 10% and so on)
- Scoring for placing points: Note the placing of the runners from each club and total the best ten scores for each club (male or female) according to the scoring chart.
- Scoring for participation points: One point is scored for each runner completing the event (including the best ten placing point scorers) up to a maximum of 25 points per club.
- The total of placing and participation points gives each club its score for the event.
- All clubs are included.
- List clubs in order highest score first.
- “During the year each club’s average score in “away” events will be calculated after each event and used to replace each club’s score in its own event. This allows every club to free up its own members to marshal, etc, without affecting its overall score.”
- In the event of some runners taking a wrong course the event will be void.
- Provisional results to be issued within 2 days of event. These should be sent to all by email using email@example.com they may also be posted on the Facebook page
- Where separate junior events are held, participation points for all juniors will be awarded up to a maximum of 15 points per club. In all other respects the procedures applicable to scoring senior events will apply.